Facility/Room Request Form

It is the policy of the Board of Deacons and Board of Trustees to allow use of church facilities to McCoy Memorial Baptist Church (MMBC) members and regular attendees, so long as these activities do not interfere with the regular church programs.
In consideration for the benefit of using MMBC’s facilities, user agrees to abide by all terms and conditions of use described in this agreement.
1) User agrees that they will not use the premises for any unlawful purposes, and will obey all laws, rules, and regulations of all governmental authorities while using the MMBC facilities.
2) User agrees that they will not use the premises for any purpose that is contrary to the mission, purpose or belief of MMBC, which is a biblically-based religious institution. User must abide by MMBC’s Statement of Faith (see below).
3) User agrees to abide by any rules or regulations for the use of the premises that are attached to this agreement. See attached Facilities Use Policy and Multi-purpose Room/Kitchen Rules.
4) User agrees that they will be responsible for any damages to MMBC facilities resulting from their proposed use of these facilities.
5) MMBC reserves the right at any time to deny use of its facilities with or without cause or explanation.
Date

If more than one date needed, please add below under notes.

Date

If this is for a person or group that is not related to a church event, please specify the responsible person associated with McCoy.

(Multi-Purpose Room (Gym), Sanctuary, Kitchen, etc.)

If your activity is for a church-related ministry and needs assistance from our Tech Team, please also fill out our Tech Request form.

Please add info here if you need the space for any additional days or times.

From start to finish, including set up and clean up.

McCoy Memorial Baptist Church (MMBC) facilities are open for use to MMBC members and regular attendees. MMBC is not open for use by outside organizations. There is no fee for the use of the facilities, with the exception of large events, such as weddings, where there will be a $250 security deposit and possibly a custodial fee. Those using the facilities must adhere to the following rules and restrictions. 
1) All activities should be God honoring and appropriate and must be in compliance with MMBC’s Statement of Faith. No alcohol, tobacco or non-prescription drugs allowed on property. No smoking is allowed anywhere on church property. 
2) Those wanting to reserve the facilities must fill out the "Facilities Use Agreement". 
4) Except for weddings, reservations will not be accepted more than three months in advance of the activity. 
5) A responsible adult (21 or older) is required to be present during the entire event and monitor all activities. 
6) Dates are reserved on a first come, first served basis. A "Facilities Use Agreement" must be filled out. If the requested date is available, your request will be tentatively placed on the church calendar and the request form presented to the Trustee Board for final approval.  
7) Since this building is first of all a church, there is a possibility that something could come up that would take precedence over your event. One such event would be a funeral. We will do our very best to work such unforeseen needs around your confirmed reservation. Thank you in advance for your understanding. 
8) It is your responsibility to arrange entrance and exit of the building with the responsible adult in charge of the activity / (See point 5 above). It is the responsibility of this adult to obtain the needed key(s) and to see that the building is unlocked before and locked up after your event. To minimize the possibility of an unwanted intrusion we strongly recommend the building entrances be locked during the event.
 9) You are responsible for all set up and tear down in all areas which you use. Please make sure the rooms which you use are returned to their former set up when you are finished. This includes but is not limited to removing trash and sweeping floors. A detailed check sheet is posted in the kitchen. 
10) You are responsible to supply all plates, cups, coffee and other supplies that you may need for your event. Please do not use church supplies for any non-church related events. 
11) Any damage to the facility, furniture, or equipment must be reported via a Damage Report Form located in the kitchen. This must be submitted to the church office within 24 hours. It may be placed in the church secretary's tray in the cabinet in the church foyer. If damage is a result of carelessness or improper use of facilities you may be charged for the repair or replacement of items affected. 
12) If personal injury occurs, take immediate action to deal with those injured. Do not hesitate to call 911 if there is any doubt as to the seriousness of the situation. Emergency First Aid Kits are located in the hallway near the kitchen, in the lower hall near the children's wing and in the upstairs foyer area of the church. An Accident Report (located with the First Aid Kits) must be completed as soon as the injured are cared for. It must include the name(s) of the injured parties and signatures of at least one and preferably two adults who witnessed the event. It must include a detailed description of what happened and the actions taken to provide aid to the injured. 
13) In order to guard our Pastors’ busy schedules and private family times, we ask that you do not call on them to assist in locating supplies, helping with setup or tear down, unlocking, locking, turning off the lights, etc. If you anticipate the need for such help please make that need known before the event so appropriate assistance can be made available. There may be a charge for this if it involves extra duty for church employees. 

McCoy Memorial Baptist Church Multi-purpose Room/Kitchen Rules
1) A Facilities Use Agreement must be completed and submitted to the Church Secretary to schedule your event before using the multipurpose room or kitchen.
2) There will be a “designated person” at every event in our multi-purpose room. This person is fully responsible to make sure that all the following rules are completely carried out. All participants in an activity are only to be in the gym or bathroom areas and not in any other part of the church.
3) At the end of every event all gym and kitchen lights must be turned off, all doors locked and the thermostat turned back to a stated lower setting in the winter or higher setting in the summer.
4) At the end of each activity all basketball and volleyball equipment must be put back neatly in its designated place in the storage room. Equipment should be used only for what it is designed for – volleyballs should not be used for kick balls, etc.
5) Only non-marking gym shoes are allowed when playing games on the gym floor. Stiletto heels are strictly prohibited on the gym floor as they can damage the floor.
6) At the end of each event, the gym floor must be swept clean with the push broom (dust/mop) and all dust and debris picked up and put in the trash can.
7) When using the gym for an event which requires chairs and tables, the group hosting the event is fully responsible for set up, tear down, and putting all tables and chairs away. Make sure the multipurpose room is left just as it was found. Tables and chairs must not be dragged across the floor. Please carry them to prevent damage to the floor.
8) The Trustees may require a setup and/or cleaning fee if a church employee is needed to supervise the setup/tear down or cleaning needed for your event.
9) If using the kitchen, all items used must be washed and put away where they were found. Make sure the kitchen is left just as it was found.
10) Any damage to the facility, furniture, or equipment must be reported via a Damage Report Form located in the kitchen. This must be submitted to the church office within 24 hours. It may be placed in the church secretary tray in the cabinet in the church foyer. If damage is a result of carelessness or improper use of facilities you may be charged for the repair or replacement of items affected.

STATEMENT OF FAITH
-We believe that the Bible is God’s Word, fully and verbally inspired without error. It is our supreme authority in all matters of faith and practice. We believe in one God – the divine Trinity, Father, son and Holy Spirit - eternally existing, equal in essence and attributes; yet distinct in office and activity.
We believe in Jesus Christ, the only begotten Son of God, in His pre-existence; His virgin birth; His incarnation; His sinless life; His miracles; His substitutionary, atoning death on the cross; His bodily resurrection from the grave; His high priestly work in heaven; and His personal, visible, glorious, imminent, pre-millennial return to earth to set up His kingdom.
-We believe in the Holy Spirit, the third person of the Godhead, who convinces the world of sin, righteousness and judgment and regenerates, leads, comforts, enlightens and sanctifies believers. We believe that man was made in the image of God, originally sinless and pure, but sinned in Adam as the natural head of the race and is now sinful by nature and by choice and in need of salvation. We believe in salvation by grace through faith in the Lord Jesus Christ, apart from human works or ceremonies.
-We believe spiritual gifts are given by the Holy Spirit to each believer when he is saved. Those gifts are given for the unification and edification of the church, never for its fragmentation. We believe that the universal church of Christ is a spiritual body of which He is the head and of which all regenerated people are members.
-We believe that the local church is a company of believers in Jesus Christ, immersed on a credible profession of faith, and voluntarily associated for worship, work and fellowship.
-We believe that to these local churches were committed for perpetual observation the ordinances of baptism and the Lord’s Supper and that God laid upon these churches the task of proclaiming to a lost world that Gospel of Jesus Christ. -We believe in two church ordinances: baptism, being the immersion of the believer in water, in the name of the Father, and of the Son, and of the Holy Spirit, thus symbolizing the believer’s previous experience of regeneration through faith and his union in the death, burial and resurrection of Christ as set forth in Romans 6:3-11; the Lord’s supper, instituted by Christ, being a symbol of His atoning sacrifice.
-We believe that the local church is independent and autonomous and its Statement of Faith must be free from interference by any ecclesiastical or political authority and that, therefore, church and state must be kept separate as having different functions.
-We believe in the resurrection of the body, the eternal existence of all men either in heaven or hell, in divine judgment, in rewards and punishment and the certain fulfillment of all Bible prophecies.
-We believe that we “should earnestly contend for the faith once delivered unto the saints”, and that we should preach the Word, being urgent in season, out of season, reproving, rebuking, exhorting with all longsuffering and doctrine (Jude 3; II Timothy 4:2).

Statement on Marriage and Sexuality
-According to the Christian Scriptures, marriage is the uniting of one man and one woman in covenant commitment for a lifetime. It is God’s unique gift to reveal the union between Christ and His church and to provide for the man and the woman in marriage the framework for intimate companionship, the channel of sexual expression according to biblical standards, and the means for procreation of the human race.
-We believe that sexual intimacy is a wonderful gift of God that is only to be expressed between one man and one woman (as genetically defined), within the love and bonds of marriage (Gen. 2:24-25; Matt. 19:4-6; Eph. 5:21-33; 1 Cor. 7:3-5; Heb. 13:4). We believe that any form of sexual intimacy outside of marriage is both immoral and a perversion of God’s gift (Lev. 18:1-30; Prov. 6:32; 1 Cor. 6:18; Rom. 1:26-27; 1 Thess. 4:3-8). Furthermore, we believe that any form of sexual intimacy such as adultery, fornication, homosexuality, bisexuality, bestiality, incest, pornography, cohabitation (regardless of the age of the individuals involved), any attempt to change one’s gender in disagreement with one’s genetically defined gender, is sinful and offensive to God (Lev. 18-20; Rom. 1:18-32).
-Believing that McCoy Memorial Baptist Church must please God rather than man, McCoy Memorial Baptist Church Pastors and staff are prohibited from performing or sanctioning antibiblical weddings or ceremonies and McCoy Memorial Baptist Church facilities shall not be used to perform, or in any way support or encourage, anti-biblical weddings or ceremonies or other such functions.
-We do believe that God offers redemption and restoration to all who confess and forsake their sin, seeking His mercy and forgiveness through Jesus Christ. And we believe that every person must be afforded compassion, love, kindness and dignity. Hateful and harassing behavior, attitudes, or speech directed towards any individual are to be repudiated and are not in accord with Scripture nor the doctrines of McCoy Memorial Baptist Church of Elkhart, Indiana (1 Pet. 2:13-25; 1 Thess. 4:11-12).
-We believe that in order to preserve the function, unity, and integrity of the church as the local Body of Christ, and to provide a biblical role model to the church members and the community, it is imperative that all persons employed by the church in any capacity, or who serve as volunteers, abide by and agree to this Statement on Marriage and Sexuality and conduct themselves accordingly whether at church, home, or in the community.

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.